Need a secure way to share files for your remote team?
Here are the top platforms designed to keep your data safe while enabling seamless collaboration.
These tools focus on end-to-end encryption, access controls, and storage capacity to protect sensitive information and meet compliance standards like GDPR and HIPAA.
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Quick Overview of Platforms:
- Google Drive: Affordable, real-time collaboration with strong compliance tools.
- Dropbox Business: Easy-to-use with advanced access controls and large file transfer support.
- Microsoft OneDrive: Best for Microsoft users, offering seamless Office integration.
- Box: Ideal for enterprise teams with strict regulatory needs.
- pCloud: Budget-friendly with zero-knowledge encryption for privacy.
- Tresorit: Highly secure with zero-knowledge encryption and client-side protection.
- Egnyte: Hybrid storage solution combining cloud and on-premises options.
Comparison Table:
| Platform | Key Features | Best For | Starting Price/User |
|---|---|---|---|
| Google Drive | Real-time editing, DLP, GDPR/HIPAA compliance | Small teams, collaboration | $0 (15GB free) |
| Dropbox Business | Large file transfer, remote wipe, IRM | Media-heavy teams, scalability | $15 (5TB) |
| OneDrive | Microsoft 365 integration, threat protection | Microsoft ecosystem users | $5 (1TB) |
| Box | Advanced security, 1500+ app integrations | Enterprise, compliance-heavy | $15 (Unlimited) |
| pCloud | Zero-knowledge encryption, GDPR compliance | Budget-conscious teams | $3.99 (500GB) |
| Tresorit | Zero-knowledge, client-side encryption | Security-first organizations | $14.50 (1TB) |
| Egnyte | Hybrid storage, data residency options | Hybrid setups, large enterprises | Custom pricing |
These platforms cater to different needs – whether you’re a small startup, a mid-sized business, or an enterprise. Keep reading to find the best fit for your team’s security and collaboration needs.
5 Best Secure Cloud Storage & File Sharing Software in 2024
1. Google Drive
Google Drive is a file-sharing platform designed to keep your data safe while enabling smooth collaboration.
It includes features like end-to-end encryption, two-factor authentication, and advanced access controls to safeguard sensitive information. Tools like data loss prevention (DLP) and built-in eDiscovery ensure compliance with standards such as GDPR and HIPAA.
For remote teams, Google Drive’s real-time editing tools help cut down on delays and miscommunication, even across time zones.
Team members can work on the same document at the same time, reducing version conflicts and unnecessary file exchanges. Plus, its integration with Google Workspace apps – like Docs, Sheets, and Slides – makes managing tasks and projects more efficient.
Key Security Features
- Advanced access controls for managing permissions
- Data loss prevention (DLP) to protect critical information
- Compliance with major regulations like GDPR and HIPAA
- Audit trails to monitor who accesses files and when
Pricing Options
Google Drive offers plans for different storage needs and budgets:
| Plan Type | Storage | Price per User/Month |
|---|---|---|
| Free Tier | 15 GB | $0 |
| Business Starter | 30 GB | $6 |
| Business Standard | 2 TB | $12 |
| Business Plus | 5 TB | $18 |
Beyond its core features, Google Drive connects with a wide range of third-party apps, including project management and CRM tools, making it a flexible option for remote teams.
Its robust security measures and compliance tools are especially useful for organizations working with sensitive data.
While Google Drive is a strong choice for collaboration and security, some teams might explore other platforms if they need solutions tailored for larger enterprises or specific regulatory requirements.
2. Dropbox Business
For remote teams that need secure collaboration and the ability to handle large file transfers, Dropbox Business strikes a good balance between protection and ease of use.
End-to-end encryption for data both in transit and at rest is a dependable option for organizations that are managing sensitive data.
Security and Compliance Features
Dropbox Business offers several tools to safeguard your business data:
- Remote wipe to remove data from compromised devices
- Information rights management (IRM) for detailed access control
It also adheres to strict regulatory standards. With data residency options, businesses can store their information in specific regions to meet local compliance requirements.
Storage and Pricing Options
| Plan | Storage | Price per User/Month |
|---|---|---|
| Standard | 5 TB | $15 |
| Advanced | Unlimited | $24 |
| Enterprise | Custom | Custom pricing |
Collaboration Tools
Features like real-time commenting and @mentions help teams work more efficiently.
Dropbox also integrates with a variety of third-party apps, making it easier to streamline workflows. Permissions can be managed centrally by administrators, ensuring smooth collaboration.
The platform’s Transfer feature supports file uploads up to 100 GB, making it perfect for sharing large datasets or media files.
“Dropbox Business is particularly useful for teams that need to collaborate on large files and require advanced security controls”, says digital tools expert Kristoffer Thun, emphasizing its usefulness for remote teams handling significant data loads.
While Dropbox Business stands out for its security and collaboration features, teams with different priorities – like more advanced integrations or budget-friendly solutions – might find other platforms more suitable.
3. Microsoft OneDrive for Business
Microsoft OneDrive for Business is a secure file-sharing platform designed for organizations that use Microsoft tools.
Its seamless integration with Microsoft 365 apps makes it a solid choice for remote teams that need reliable collaboration.
Security Features
OneDrive for Business comes with several key security measures:
- Advanced Threat Protection to detect and block malware
- Information Rights Management for precise control over file access
- Compliance with GDPR, HIPAA, and ISO 27001 standards
Storage Plans and Pricing
| Plan | Storage | Features | Monthly Price/User |
|---|---|---|---|
| OneDrive (Standalone) | 1 TB | File sharing | $5 |
| Microsoft 365 Business Basic | 1 TB | Teams, Exchange | $6 |
| Microsoft 365 Business Standard | 1 TB | Desktop apps | $12.50 |
| Microsoft 365 Business Premium | 1 TB | Enhanced security | $22 |
Integration with Microsoft 365
OneDrive for Business allows teams to work efficiently by integrating directly with Microsoft 365. Key benefits include:
- Real-time collaboration on Office documents through browser-based co-authoring
- Easy connection to Microsoft Teams for streamlined communication
These features simplify teamwork, particularly for remote teams managing shared files and projects.
External Sharing and Security
The platform supports secure external collaboration with features like:
- Expiring links and guest access for controlled sharing
- Detailed audit logs to track who accesses files
- Data Loss Prevention policies to protect sensitive information
“OneDrive for Business’s integration with Microsoft 365 tools can enhance collaboration and productivity, particularly when implementing clear access permissions and two-factor authentication”, according to a Forrester study on secure file-sharing platforms.
Thanks to its integration with the Microsoft ecosystem, 24/7 support, and robust security, OneDrive for Business is a strong option for remote teams.
However, for teams needing broader compatibility with third-party apps, tools like Box might be worth considering.
4. Box
Box is designed with strong security in mind, offering features like 256-bit AES encryption, two-factor authentication, detailed access controls, and compliance with GDPR, HIPAA, and FedRAMP regulations.
It also integrates with over 1,500 third-party apps, including Microsoft Office 365, Google Workspace, and Salesforce, helping teams streamline workflows without compromising data safety.
Plans and Pricing Structure
| Plan | Storage | Key Features | Price/User/Month |
|---|---|---|---|
| Business | Unlimited | Version history, Custom branding | $15 |
| Business Plus | Unlimited | Advanced security, Custom templates | $25 |
| Enterprise | Unlimited | Advanced admin controls, DLP | Custom quote |
| Enterprise Plus | Unlimited | Full suite + Advanced features | Custom quote |
Implementation and Support
Box is particularly suited for teams in industries with strict regulatory requirements.
Its ability to manage complex permission settings and provide detailed audit trails makes it a great fit for remote teams that prioritize secure data management.
Support includes 24/7 customer assistance, a comprehensive knowledge base, and dedicated success managers for enterprise clients.
“Box’s enterprise-level controls and security features make it particularly beneficial for teams that require high levels of security and compliance, such as those in healthcare, finance, and government sectors, where data protection is critical.”
If your team needs enterprise-grade security paired with extensive integration options, Box is a solid choice. However, for those on a tighter budget, alternatives like pCloud might be worth considering.
5. pCloud
pCloud is a strong contender in secure file sharing, thanks to its zero-knowledge encryption setup. It uses 256-bit AES encryption to protect files both at rest and during transfer, making it a solid choice for remote teams handling sensitive information.
Security Features and Team Controls
pCloud provides tools like access controls and activity logs to keep track of file sharing. Its zero-knowledge encryption ensures that even pCloud employees can’t access your data, adding an extra layer of privacy.
Plans and Pricing Structure
| Plan | Storage | Price/Month | Key Features |
|---|---|---|---|
| Free | 10 GB | $0 | Basic file sharing, Link sharing |
| Premium | 500 GB | $3.99 | Advanced sharing, Extended file history |
| Premium Plus | 2 TB | $7.99 | Priority support, Extended file history |
| Business | 1 TB/user | $7.99/user | Team management, Custom branding |
Integration and Workflow Support
pCloud integrates seamlessly with tools like Google Drive, Dropbox, and Microsoft OneDrive, offering added security for shared files. With no file size limits, it’s especially useful for teams working with large media files or datasets.
“pCloud’s zero-knowledge encryption architecture combined with its Swiss data protection standards makes it an excellent choice for teams prioritizing both security and ease of use in their file-sharing solution.”
pCloud is a budget-friendly option for secure file sharing.
Its GDPR compliance and Swiss-based data centers make it appealing for organizations needing strong privacy measures. However, for teams looking for more enterprise-focused features, Tresorit might be a better fit.
6. Tresorit
Tresorit offers robust security features like zero-knowledge and client-side encryption, ensuring your files are encrypted before they even leave your device.
This makes it a great choice for remote teams dealing with highly sensitive information. It uses AES-256 encryption standards to provide a strong layer of protection for your data.
Security Infrastructure
Here’s what sets Tresorit apart in terms of security:
- Zero-knowledge encryption for complete privacy
- Client-side encryption using AES-256 standards
- Granular access controls to manage permissions effectively
- Advanced data protection protocols for added safety
Business Collaboration Features
Tresorit doesn’t just focus on security – it also supports team collaboration with tools like:
- Centralized admin controls to manage users and settings
- Real-time collaboration tools for seamless teamwork
- Version control and audit trails to track changes
- Data loss prevention to safeguard critical information
Pricing Structure
| Plan | Storage | Price/Month/User | Key Features |
|---|---|---|---|
| Business Standard | 1 TB | $14.50 | Essential security tools |
| Business Plus | 2 TB | $19.50 | Advanced admin controls |
| Enterprise | Custom | Custom | Extensive security and admin tools |
“Tresorit’s implementation of zero-knowledge encryption combined with its comprehensive compliance certifications makes it particularly suitable for industries like healthcare, finance, and legal services where data protection is paramount.”
Integration Capabilities
Tresorit works well with various business tools, maintaining its high-security standards. This makes it particularly useful for remote teams handling sensitive data, such as legal documents or medical records.
While Tresorit shines in security and compliance, it may not be the most cost-effective option. For teams looking for a more budget-friendly solution, Egnyte could be worth exploring.
7. Egnyte
Egnyte offers a unique approach to secure file sharing by blending cloud capabilities with on-premises storage.
This makes it an excellent choice for remote teams handling sensitive data across multiple locations while meeting strict compliance standards.
Hybrid Storage System
Egnyte’s hybrid storage lets teams store sensitive files on local servers while using the cloud for collaboration. This setup minimizes delays when working with large files and ensures data stays under your control. The platform also incorporates strong security measures to keep your data safe.
Advanced Security Features
Egnyte combines hybrid storage with strong encryption to protect your data. Features like two-factor authentication, detailed access controls, real-time monitoring, and ransomware protection provide an added layer of security.
Integration Options
Egnyte works seamlessly with various tools, enhancing collaboration and maintaining security:
| Integration Type | Key Tools | Benefits |
|---|---|---|
| Productivity | Microsoft Office 365, Google Workspace | Edit and share files directly |
| Communication | Slack, Microsoft Teams | Real-time team collaboration |
| Security | SSO providers, DLP tools | Strengthened data protection |
| Project Management | Monday.com, Asana | Simplified workflows |
Storage Plans and Pricing
Egnyte offers plans to fit different business needs:
| Plan | Storage | Features | Best For |
|---|---|---|---|
| Team | 5TB shared | Basic security, file sharing | Small teams |
| Business | 10TB-1PB | Advanced security, hybrid storage | Mid-size organizations |
| Enterprise | Custom | Full security suite, custom setup | Large enterprises |
Compliance Tools
Egnyte provides features to help meet compliance requirements:
- Options for geographic data residency
- Detailed audit trails
- Customizable retention policies
- Advanced reporting tools
With its mix of hybrid storage, strong security, and compliance features, Egnyte is a solid choice for remote teams managing sensitive data across various regions. It provides the control and flexibility businesses need to operate securely and efficiently.
Platform Features and Pricing Comparison
Here’s a breakdown of how various secure file-sharing platforms compare in terms of features, security, and pricing. This should help you decide which one fits your needs best.
Core Security Features
| Platform | Authentication Methods | Compliance Coverage |
|---|---|---|
| Google Drive | 2FA, SSO | GDPR, HIPAA |
| Dropbox Business | 2FA, SSO, SAML | GDPR, HIPAA, SOC |
| OneDrive | 2FA, SSO, SAML | GDPR, HIPAA |
| Box | 2FA, SSO, SAML | GDPR, HIPAA, FedRAMP |
| pCloud | 2FA, Client-side | GDPR |
| Tresorit | 2FA, SSO | GDPR, HIPAA |
| Egnyte | 2FA, SSO, SAML | GDPR, HIPAA, FINRA |
Security is crucial, but it’s also important to weigh storage options and pricing when making your decision.
Storage and Pricing Highlights
Here’s how the platforms compare when it comes to storage and pricing:
- Box and Dropbox Business provide unlimited storage for enterprise users.
- Google Drive offers budget-friendly entry-level plans with generous storage.
- Tresorit is priced higher, but its zero-knowledge encryption is a standout feature.
- Egnyte delivers a hybrid storage solution, combining cloud capabilities with on-premises options – ideal for handling sensitive data.
Advanced Features Comparison
Each platform brings something unique to the table:
- Egnyte stands out with its hybrid storage, perfect for teams juggling cloud and on-premises data.
- Tresorit prioritizes privacy with its zero-knowledge encryption.
- Box integrates seamlessly with third-party apps, boosting workflow efficiency.
- Dropbox Business includes a Transfer feature, allowing for file transfers up to 100GB.
- Google Drive excels in real-time collaboration, making teamwork a breeze.
Implementation Considerations
When choosing a platform, think about how well it integrates with your current tools, whether it can grow with your team, and how it meets regulatory requirements. Match the platform’s features with your organization’s security needs and workflows.
“Ongoing security audits are critical for ensuring data protection.”
Which Platform Fits Your Team
Now that we’ve looked at features and pricing, let’s see which platforms work best for different team sizes and needs.
Small Teams and Startups (1-20 employees)
Google Drive and pCloud are great options here. They’re budget-friendly and offer strong security features, making them ideal for teams just starting out or small businesses on the rise.
Mid-sized Organizations (20-200 employees)
For medium-sized teams, Dropbox Business and Microsoft OneDrive for Business are solid picks. They provide scalable solutions and work particularly well for organizations already using Microsoft tools. These platforms combine security with collaboration features that help teams stay productive.
Enterprise-Level Organizations (200+ employees)
Larger organizations or those with hybrid work setups often opt for Box or Egnyte. Egnyte is particularly useful for managing both cloud and on-premises data, while Box shines with its compliance options and integration capabilities.
Industry-Specific Solutions
Some industries have unique needs when it comes to compliance and security. Here’s a quick breakdown:
| Industry | Recommended Platform | Key Benefits |
|---|---|---|
| Healthcare | Egnyte, Box | HIPAA compliance, audit trails |
| Financial Services | Tresorit, pCloud | Zero-knowledge encryption, GDPR compliance |
| Legal | Box, Egnyte | FedRAMP certification, granular permissions |
| Technology | Dropbox Business, Google Drive | API integration, collaboration tools |
Security-First Organizations
If your organization places a high priority on security, consider Tresorit and pCloud. These platforms provide advanced encryption and are well-suited for teams managing sensitive or confidential data.
“Understanding team needs and evaluating platforms based on security, scalability, and compliance is crucial for making an informed decision about file sharing solutions”, says digital technology expert Kristoffer Thun. His advice highlights the importance of matching your platform choice to your organization’s specific goals.
Choosing the right platform depends on knowing your team’s unique requirements, especially when security and compliance are top concerns.
FAQs
Remote teams often ask specific questions when choosing secure file-sharing tools. Below are answers to some of the most common ones.
What is the most secure file-sharing app?
Tresorit and pCloud stand out with zero-knowledge encryption, offering top-notch security. Meanwhile, Box and Egnyte are strong choices for compliance-focused and hybrid setups. The best option depends on your unique needs and industry standards.
How do these platforms keep my data safe?
These platforms use several protective measures, including encryption for both stored and transmitted data, strict access controls, and advanced systems to detect threats.
What features should I prioritize in a secure file-sharing platform?
Key features to consider include end-to-end encryption, two-factor authentication, detailed access controls, and audit logs to track activity.
What about compliance and pricing?
Industries such as healthcare and finance often require platforms that meet strict regulatory standards. Each tool offers various certifications and features tailored to these needs.
Pricing typically starts at $5–$15 per user for basic plans, with enterprise options ranging from $20–$35 per user. Custom pricing is also available for larger teams.
